Advocacy Campaign

Calling and Letter Writing Campaign

As Federal and State Governments continue to determine what they can do to address the economic aspects of the COVID-19 crisis, the CWA is working to make it clear to elected officials that small businesses, and the fitness and recreation industry at large, must be provided economic relief in order to survive this pandemic. Join us in our efforts by contacting your representatives!

How to Call Your Elected Officials

Calling is the most powerful way to put pressure on your representatives — even more so than social media, email, or snail mail! It demonstrates dedication to a cause, the willingness to speak up about it, and the likelihood of voting accordingly. Representatives know that their power comes from their voters, and that if they don't listen to and consider the concerns of their constituents it could cost them reelection.

That’s okay! Many people aren’t sure who their representatives are, and luckily this information is easily accessible. You can go here for the House of Representatives or here for the Senate and input your zip code or state; it will tell you who your elected officials are. Once you have the names, you can find their contact information here for the House of Representatives and here for the Senate.

The most straightforward option is to call their offices directly.

If for whatever reason you need an alternative option, you can also dial 202-224-3121. This number will direct you to the Capitol switchboard. When you call, ask to be connected to your senator or representative. The operator will direct your call to their office.

A legislative assistant will answer the phone. They'll ask if you need a response, and it's better if you say you don't. That way they can tally you down without having to go through the extra step of adding you to a response database.

The most important part is to be clear about what issue you're calling about. Why you support or oppose certain legislation is irrelevant. The more people that call the representative's office, the less detail the assistants will write down. Getting straight to the point makes things easier for everyone — including those who are waiting for their phone calls to be picked up.

Please call only your representatives! Don't call the people that don't represent you. Unless you can provide a zip code that proves you're a constituent, your call will be largely ignored and not tallied down. Calling officials who don’t represent you also exacerbates the creation of a backlog of calls coming from actual constituents from that district, and we want to make sure their concerns are heard.

If you stick to calling only your representatives, and keep it short and direct, it's better for everyone! The representative’s office will answer more calls, which translates into more people being heard. In the end, the bigger the total number of callers, the more your representatives need to pay attention.

Example call scripts:

  1. Hello, my name is [John Smith]. I'm a constituent from [state], zip code [10001]. I don't need a response. I am concerned that fitness and recreational facilities will need further financial relief efforts and strongly encourage the senator to please vote for a funding package that solves this situation. Thank you for your hard work!

  2. Hello, my name is [Jane Brown]. I'm a constituent from [state], zip code [84044]. I don't need a response. I am concerned that the lack of pandemic coverage in business insurance will leave small businesses vulnerable in years to come, and I strongly encourage the senator to please vote for passing the Pandemic Risk Insurance Act to solve this situation. Thank you for your hard work!

How to Write to Your Elected Officials

  1. Download our letter writing template.

  2. Fill out the highlighted blanks with the appropriate information for your state, beginning with the address block in the top left corner of the page. In the salutation, the title and last name of the recipient will be the Congressional representative(s) for your state. If you need to address more than one person, add all relevant addresses to the top of the letter, and mention all pertinent names and titles in the salutation. Each representative addressed will need to receive their own copy of the letter.

  3. If you have relevant policy recommendations for the state you live in, please flow them into the document in bullet point form where there is a space held for this purpose. If you do not have state specific asks, you can simply delete this section.

  4. Continue filling in the highlighted blanks as appropriate, and please don’t hesitate to reach out to if you have any questions.